Saturday, November 22, 2014


Tim Bits Sponsors

Board Member Responsibilities

PRESIDENT

The President shall chair over all meetings of the FMYSA Board at which he/she is present and conduct the Meeting in an orderly business manner.  He shall neither move nor second any motions or amendments thereto, nor shall he vote unless there is a tie at any Meeting, when he may exercise a casting vote to break the tie.  He shall conduct Meetings properly, preserve order, and provide opportunity for discussion of both sides of a question.  He shall represent the Association at meetings of the Alberta Soccer Association or designate a representative.  In addition, the duties of the President will include:

 

  • Arrange for all Board meetings
  • Oversee the administrative side of the Association including setting direction for the Office Administrators
  • Oversee the arbitration of disputes, formal complaints, etc., from parents, coaches, teams, organizations, and other interested parties
  • Provide guidance to the Development and Facilities Directorship for meeting their responsibilities, schedules, etc.
  • Other items that may arise throughout the year

 

VICE-PRESIDENT

The Vice-President assumes all responsibilities of the President in the absence of the President or when requested. In addition, the duties of the Vice President will include:

  • Participation in the arbitration of disputes, formal complaints, etc., from parents, coaches, teams, organizations, or other interested parties
  • Provide guidance to the Public Affairs, Coordinator and League Directorships for meeting their responsibilities, schedules, etc
  • Other items that may arise throughout the year

 

 

TREASURER

 

The Treasurer will maintain an accounting of all the Association financial matters.  The Treasurer will produce a budget plan at the start of each year and a year-end financial statement for the Annual General Meeting.  Other duties of the Treasurer will include:

 

         Ensuring that the necessary annual filings as set out by the Corporate Registry are  

  submitted in accordance with the schedule set out

         Maintain an accurate record of all transactions; report financial status       

 to the Executive on a monthly basis; advise and guide the Executive on matters

 associated with finance and a accounting: present a reviewed financial report to

 the membership at the Annual General Meeting: submit a reviewed financial

 report to the Alberta Societies Branch after each year end: coordinate the budget

 preparation exercise: prepare financial presentations as required for requests for

 funding and grants

         Participation in the arbitration of disputes, formal complaints, etc. from parents,  

 coaches, teams, organizations or other interested parties

         Other items requested throughout the year

 

 

PUBLIC AFFAIRS DIRECTOR

Full voting member of the FMYSA with responsibility for the committee on Public Affairs.  Duties of the Public Affairs Director include:

         Prepare and manage FMYSA promotion plan

         Coordinate Association releases/activities (including but not limited to,

 select team newspaper ads, etc. to media)

         Coordinate registration-advertising blitzes for Indoor and Outdoor seasons

         Stewardship to FMYSA on Public Affairs status and budget

         Other items that may arise throughout the year

         Team and Sponsorship solicitation

 

COORDINATOR MANAGEMENT DIRECTOR

Full voting member of the FMYSA with responsibility for the committee on the coordination of House and Select Team organizations.  Duties of the Coordination Director include:

 

            Casino and other fundraisers

            Organization of Team Photo sessions and disbursement to teams/sponsors

            Organization of Annual Soccer Festivals

            Purchase of awards (trophies, medals, etc.)

            Stewardship of the FMYSA on Coordination status and Event budget

            Other items that may arise throughout the year

 

DEVELOPMENT MANAGEMENT DIRECTOR

Full voting member of the FMYSA with responsibility for the committee on Player Development for the House and Select Team organizations.  Duties of the Development Director include:

            Management of procedure for selecting Select/Dev Team Coaches 

            House League Player Development

            Select Team Player Development

            Coordinate with Select/Dev Equipment Coordinator

            Ensure Coaching Clinics are booked with ASA each season when required

            Chair regular meetings with Select Team Coaches/Managers

            Assist Teams with hosting Provincial Tournaments

            Develop a long-term plan for improving the effectiveness of the Select Team and     House

      League organization with the President, VP and League Director, determine/set direction of   

      select and house league divisions each year. Stewardship of FMYSA on Development status and

      budgets

            Bingo representative on California Bingo Palace Association and attend monthly meetings -

      Bingos worked by Select/Dev team players/parents

            Other items requested throughout the year

 

 

EQUIPMENT DIRECTOR

Full voting member of the FMYSA with responsibility for the committee on the management of equipment for both the House and Select Team organizations.  Duties of the Equipment Director include:

         Taking inventory after each Indoor and Outdoor Season

         Ordering equipment (jerseys, track suits, bags, pylons, first aid kits, etc.)

         Organizing team bags for each season

         Organizing team jerseys with Team Sponsors

         Tracking of jerseys issued

         Collection of bags from Indoor and Outdoor Seasons; Collection of non-returned                 

     jerseys

         Distribution and collection of other soccer equipment

         Stewardship of FMYSA on equipment status and equipment budget

         Other items that may arise throughout the year

FACILITIES DIRECTOR

Full voting member of the FMYSA with responsibility for the committee on Facilities Management. Duties of the Facilities Director include:

          Coordinate seasonal soccer field requirements with Municipality

          Negotiate field conditions/rentals with Municipality

          Develop/implement plans to improve outdoor field availability

          Develop/implement plans to construct Indoor Soccer Centre

          Obtain Grant solicitation for facilities (Municipality, Companies, and Governments)

          Stewardship to FMYSA on Facilities status and budget

          Other items that may arise throughout the year

 

 

 

LEAGUE DIRECTOR

 

Full voting member of the FMYSA with responsibility for the committee on the management of House and Select Team organization.  Duties of the League Director include:

          Organization of registered players of the Indoor and Outdoor season to Leagues                  

      and teams

          Recruitment of soccer Coaches/Assistant Coaches and assignment to Leagues                      

      and teams

          Team lists and schedules

          Field (Gymnasium) assignment to Leagues

          Re-adjustment to League teams and schedules two weeks after League play                        

      starts

          Organization of end-of-year League Tournament

          Communication of changes in team lists or schedules to Coordinator Director

          Together with the Development Director determine/set direction of Select                            

      Team/House League divisions each year

          Stewardship of FMYSA on League status

          Other items that might arise throughout the year